The Manage volunteering page lets you export your event and session data as a spreadsheet, covering both Upcoming sessions and Completed sessions. This is useful for reporting, reconciling attendance, or reviewing registration numbers outside the platform. This article explains how to export your data and what each column in the export means.
In this article
- Exporting your event data
- What's included in the upcoming sessions export
- What's included in the completed sessions export
- Using the exported data
Exporting your event data
Step 1. Navigate to the Manage volunteering page
- Open the left-hand navigation bar and select Manage volunteering.
Step 2. Select the tab you want to export from
- Choose Upcoming sessions or Completed sessions.
Step 3. Search and filter (optional)
- Narrow down the list using the search field and filters if you only need a specific subset of events. Learn more about searching and filtering upcoming sessions or completed sessions. Otherwise, skip to step 4.
Step 4. Export the data
- Select the Export button in the top right-hand corner of the table.
Confirmation and next steps
- The file downloads instantly as a CSV.
- Open the file in a spreadsheet program such as Excel or Google Sheets to review, filter, or share the data further.
What's included in the upcoming sessions export
The export includes the following details for each session:
- Event details – Event name, charity name, short description, category, event uRL, event labels if relevant.
- Session details – Session name, Session start date, session start time, session end date, session end time, timezone.
- Location – Address, city, state, country.
- Registration numbers – Minimum registrations, maximum registrations, registered, waitlisted.
- Team leader and contact – Team leader name, team leader email, original event contact name, original event contact email, original event contact phone.
- Requirements – Any requirements added, for example WWC (Working with Children Check) or PC (Police Check).
- Status – Session status (for example, Active), cancellation reason (if applicable).
What's included in the completed sessions export
The Completed events export includes the same columns as the Upcoming events export, with the following differences:
- Attendance – you'll see Attended, Absent, and Cancelled columns, reflecting the final outcome for each registration.
- Session status – may also show as Cancelled, in addition to Active.
Using the exported data
- Use the Registered, Attended, and Absent columns to reconcile actual turnout against expected numbers for completed sessions.
- Use the Minimum Registrations and Maximum Registrations columns alongside Registered to identify sessions that didn't reach capacity, or upcoming sessions still needing volunteers.
- Use the Team Leader Name and Team Leader Email columns to quickly identify which sessions don't yet have a team leader assigned.
Learn more