The manage volunteering page lets you apply bulk actions to multiple sessions at once, instead of updating them one by one. This is especially useful when you need to manage collections, labels, or registration deadlines across several sessions at the same time. This article explains how to select sessions and what each bulk action does.
Before you start
- You must have admin access to access the manage volunteering page and use bulk actions.
- It's a good idea to search and filter down to the sessions you want to update first, so you don't accidentally update the wrong sessions. Learn more about searching and filtering upcoming volunteering events.
Note: An event can have multiple sessions. Bulk actions on this page are applied at the event level unless specified.
Using bulk actions on the manage volunteering page
Step 1. Navigate to the manage volunteering page
- Open the left-hand navigation bar and select Manage volunteering.
Step 2. Search and filter for the sessions you want to update
- Use the search field to find events by name, or apply filters such as location, date range, collections, or labels to narrow the list down.
- Learn more about the available search and filter options here.
Step 3. Select the sessions you want to update
- Tick the checkbox associated with each session you want to include in the bulk update.
- You can select as many sessions as you need — selecting at least one session activates the Bulk action button in the top right of the page.
Step 4. Open the bulk action menu
- Select the Bulk action button once your sessions are selected.
- A dropdown menu will appear with the available bulk update options.
Step 5. Choose the action you want to apply
The following bulk actions are available:
- Manage collections – Use this to add or remove the selected events from a collection.
- Manage labels – Use this to add or remove a label associated with the selected events.
- Cancel sessions – Use this to cancel the selected sessions. All registrations associated with the cancelled session(s) will be cancelled, and affected volunteers will be notified.
- Adjust registration deadline – Use this to extend or bring forward the date you want to close registrations for the selected sessions.
- Unpublish – Use this to make the event no longer visible to employees who are not already registered. Employees who are registered will still be able to access the event page via their personal summary, but the event will no longer appear when other employees search for it via the Search giving activities page.
Step 6. Confirm the update
- Follow any prompts to confirm your selection before the bulk action is applied.
Confirmation and next steps
Once applied, the bulk action will update the collection, label, deadline, or status for all selected sessions. You can search or filter again to check that the update was applied correctly.
Learn more
- How do I search and filter upcoming volunteering events.
- How to bulk update volunteer registrations as a team leader.