When you access volunteer registrations on the platform, you can confirm which volunteers attended your event. This article explains how to mark attendance, what happens if attendance isn't marked on the day, and how to make changes afterwards.
Before you start
- You must have admin access or be an assigned team leader to mark attendance for its registrations.
How do I mark volunteer attendance?
Step 1. Navigate to the volunteer registrations page
- Alternatively, open the left-hand navigation bar and select Volunteer registrations.
- This page shows all volunteer registrations for the events you are an assigned team leader for.
Step 2. Filter down to the correct event or session, if needed
- If you're marking attendance across multiple events or session times, use the search and filter options on this page to narrow the list down to the specific event and session you want to mark attendance for. Learn more about searching and filtering for volunteer registrations.
Step 3. Mark attendance in the check in column
- On the day of the event, you'll see a Check In toggle next to each registration in the table.
- Click the toggle once to mark the volunteer as Present.
- Click the toggle again to mark the volunteer as Absent.
- Go through the list of volunteers and mark attendance for each registration as they check in, or as required.
Step 4. Mark attendance for multiple volunteers at once, if needed.
- If you have a large group to check in, you can select the checkboxes next to multiple registrations and use the Bulk action button to mark them all as Present or Absent in one go, instead of updating each registration individually.
- This is especially useful at the start of a session, when a large group of volunteers arrive and check in around the same time.
- Learn more about making bulk actions to volunteer registrations.
Step 5. Know what happens if attendance isn't marked.
- If a registration hasn't had attendance marked manually, the system will automatically mark it as Present 8 hours after the event ends.
- This means you don't need to manually mark every volunteer as present if they all attended. However, it's still good practice to mark absences on the day, so no-shows aren't automatically recorded as present.
Step 6. Update attendance after the event, if needed
- You can still go back and update attendance status after the event has ended and after the automatic marking has occurred. For example, if you need to correct a volunteer who was automatically marked present but did not actually attend.
Confirmation and next steps
Attendance status is reflected in the check in column on the volunteer registrations page, and can be reviewed at any time post-event.
Learn more
How to make bulk updates to volunteer registrations
How to adjust volunteer hours after an event